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Rix & Kay’s safe and secure workplace

This page provides an overview of our Covid-19 Secure Workplace Policy guidance issued to all Rix & Kay staff.

We have adopted a hybrid working policy

The firm’s approach is that if employees wish to work from home then they can continue to do so.

Staff exhibiting any Covid-19 symptoms and potential high-risk circumstances

Staff are not permitted to attend any Rix & Kay office under the following conditions:

  • If they are experiencing any Covid-19 symptoms, pending a negative PCR test
  • If they have tested positive for Covid-19

In the event of any of the above scenarios, then staff are only permitted to return to the office in line with Government guidelines for self-isolation.

If anyone becomes unwell with a new continuous cough or a high temperature in the workplace they will be sent home and advised to follow the stay at home guidance of self-isolation.

Social distancing in the office

Rix & Kay’s Covid-19 Secure Workplace Policy provides guidance on social distancing within the workplace. We continue to encourage 2m social distancing within our offices. Specific measures include:

Signage – Clear signage throughout our offices to help guide people on social distancing and to act as a reminder of their responsibilities to maintain a safe and secure workplace.

Public spaces – Staff should minimise movement between buildings in one office and between floors within a building. Stairways, corridors and thoroughfares are to be used by only one person at a time.

Meetings – We encourage the use of virtual meetings whenever possible including internal meetings with colleagues and with non-company parties (e.g. clients). However, in-person meetings can be arranged by booking an appointment via our reception team. Staff and clients are encouraged to maintain a 2m distance in meeting rooms where possible.

More information for clients and visitors who may need to visit our offices is available here

All meeting rooms have been attributed a maximum number of attendees. This number may only be exceeded if all persons attending have given their consent to reduced distancing in the meeting room. Staff holding meetings should clean the meeting area with cleaning products before and after the meeting.

Desks and workstations – Desks and workstations are bookable in advance and are spaced to ensure 2m distancing. We have implemented a clear-desk policy and staff are required to clean workstations after use and at the end of the day.

Supplies of individual items such as stationery – Staff can order office supplies once per week from the firm’s internal Office Admin Department and will be notified when their orders are ready for collection from a central point.

General hygiene

Rix & Kay’s Covid-19 Secure Workplace Policy provides guidance on hygiene best practice within the workplace. Specific measures include

Signage – Clear signage throughout our offices has been implemented to help guide people on general hygiene best practice and to act as a reminder of their responsibilities to maintain a safe and secure workplace.

Hand-washing – Staff are reminded to wash their hands regularly and on all occasions after using the toilet and before eating.

Gel sanitisers – Gel sanitisers are available in external and internal areas, specifically where there is access to buildings and where washing facilities are not available including outside kitchen areas.

Surface cleaning – Frequent cleaning and disinfecting of objects and surfaces that are touched regularly, particularly in areas of high use such as door handles, light switches, IT hardware such as printers and reception areas – using appropriate cleaning products that have been provided to staff.

Reducing cross-contamination – All internal doors that are not fire doors are secured in an open position. Where possible, staff should use digital transfers of material rather than paper format. E.g. use of emails.

Sanitizers to be placed by printers and other shared equipment and staff advised to use before/after use.

Ventilation – staff are reminded to open windows regularly to ensure open ventilation.

Meetings outside of Rix & Kay’s workplace

Vulnerable clients – With specific reference to vulnerable clients and where there is no alternative other than a home-visit, staff should gain authorisation from the Managing Partner and their Department Head.

Other external meetings such as those with other professionals – as with client meetings, we encourage the use of virtual meetings whenever practical and the maintenance of a 2m distance and mask wearing where meetings take place face-to-face.

Mental Health and well-being

Rix & Kay considers the mental health and wellbeing of all staff as of equal importance as their physical wellbeing. All staff have completed a Return To Work Questionnaire aimed at establishing any concerns and how best to resolve them. The firm will continue to promote the dedicated mental health & well-being resources available to all staff.