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19th June 2018

HM Land Registry ID1 & ID2 identification checks

Need to find a conveyancer to complete an ID1 or ID2 Land Registry form?

Rix & Kay can assist you complete your ID1 & ID2 Land Registry forms from our offices in Ashford, Brighton & Hove, Seaford, Sevenoaks or Uckfield for a fixed fee of £60 inclusive of VAT. Simply call us for an appointment.

When do you need an HMLR ID form?

Identification checks are often required where a transfer of equity is being carried out for example, when co-habiting persons split up or in relation to a divorce settlement. The party coming off the deeds often does not want to have the expense of formal legal advice.

The Land Registry requires the person who is not legally represented to provide a completed Form ID1.

When should the form be completed?

The form should be completed and certified as early in the transaction as possible, but certainly prior to exchange of contracts. The person who will be submitting the application to the HMLR should make sure he/she has completed forms for each party prior to exchange as the application will be rejected without them.

What is required by form ID1?

Section A is completed by the individual.

Points 1 – 10 are simply personal details.

Point 11 asks for the type of application. If the transaction is a sale/purchase then enter “transfer”, plus if a mortgage is being paid off enter “discharge” and if a new mortgage is being registered add “charge”, if the transaction is the grant of a lease add “lease” etc.

For point 12, the title number can be found in the official copies of the property.

The address of the property goes on box 13 and at box 14 the person being identified signs and dates.

Section B is completed by an authorised conveyancer.
The conveyancer is required to meet you and view your original identification and certify two identical passport sized photographs. One photograph will be retained by the conveyancer for their records as once the transaction is completed the Land Registry may contact them to make sure that they have identified the person named.

In the first section he/she must place a cross in the box which applies and section 2 is self-explanatory.

At section 3 he/she must indicate which documents have been used to identify the person and must sign and date. At section 4 one of the photographs must be added (do not use glue as the land registry will need to be able to see the reverse) and the back must be certified with the following wording “I can confirm that this photograph is a true likeness of the person who provided the evidence set out in panel 3 above which I have inspected” and the photograph must also be signed and dated.

The supporting identity documents which may be used to identify a party are a document from the following list:
• Current valid full passport
• Current UK, EU, Channel Islands or Isle of Man photocard driving licence (not provisional)
or alternatively two items from the following list:
• Cheque guarantee card (MasterCard, Visa, American Express or Diners Club) or debit card (Maestro or Delta) issued in the United Kingdom supported by an original postal statement less than 3 months old
• Postal utility bill less than 3 months old
• Council tax statement for the current year
• Council rent book showing the rent paid for the last 3 months
• Postal mortgage statement for the year just ended
• Current firearm or shotgun certificate

These documents must be certified by a conveyancer or the Land Registry and attached to form ID1 (for an individual) or form ID2 (for a corporate body). The Land Registry will only certify documents in person and only at the time the application for registration is submitted so having this done by a conveyancer is often a more convenient option.

A passport sized photograph signed by a conveyancer or the land registry will also be required.

Completing form ID2 (Corporate Body)

Section A is for completion by the person being identified who is representing the company and points 1 – 7 are simply personal/company details. Point 8 asks for the type of application. If the transaction is a sale/purchase then enter “transfer”, plus if a mortgage is being paid off enter “discharge” and if a new mortgage is being registered add “charge”, if the transaction is the grant of a lease add “lease” etc.
For point 9, the title number can be found in the official copies of the property. The address of the property goes on box 10 and at box 11 the person being identified signs and dates.

Section B is for completion by the person certifying the identity and that person must either be a land registry employee, a conveyancer, barrister, licensed conveyancer, legal executive, notary public or registered European lawyer. In the first section he/she must place a cross in the box which applies and section 2 is self-explanatory – please note the documents the person giving the certification must inspect in respect of the company.

At section 3 he/she must indicate which documents have been used to identify the person and must sign and date. At section 4 a photograph must be added (do not use glue as the land registry will need to be able to see the reverse) and the back must be certified with the following wording “I can confirm that this photograph is a true likeness of the person who provided the evidence set out in panel 3 above which I have inspected” and the photograph must also be signed and dated.

Where to find an HMLR ID conveyancer

Sometimes it is difficult to find a conveyancer who will complete the necessary Land Registry forms as these requirements are not taken lightly.

Rix & Kay provide a fixed cost identification service for ID forms. Our fee is £60.00 inclusive of VAT per person and we request payment at the time of making the appointment.

Please note that our instructions only relate to completion of the ID1 or ID2 form and identifying you for the Land Registry. We will not provide advice in relation to the transaction itself and will not witness the signing of any documents.

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